Planning a reunion in Columbus is easy. And we're here to help with our free services.

We will assist you with finding hotels, local attractions and more. Contact our staff for assistance at any time and review the Reunion Planning Checklist below or in pdf form. And when the time comes, we'll provide you with Visitors Guides, plastic bags and giveaways.

Read what others are saying about hosting their family reunions in Columbus.

  • Sarah Doodan

    Sarah Doodan, CTA, Tourism Coordinator


    Group Leaders and Family Reunions

Reunion Planning Checklist

18-24 Months Ahead
  • Contact Experience Columbus for general information on Columbus and planning tools, such as a Tour Planner Guide and information on experiential tours
12 Months Ahead
  • Contact Experience Columbus staff to determine how they can help you find options for hotel locations, restaurants/caterers and service providers for lanyards, t-shirts, printing and more
  • Begin to research potential hotels, restaurants, attractions and service providers
9 Months Ahead
  • Send "Save the Date" postcards or e-mails to include tentative plans, theme, approximate cost, memory book contributions and missing persons list
  • Reserve a block of hotel rooms and let Experience Columbus know which hotel you have selected
6 Months Ahead
  • Begin rough itinerary and schedule
  • Reserve restaurants, ballrooms, parks or other attractions
  • Reserve all service providers, such as entertainment, caterer, photographer and group transportation (tour bus)
5 Months Ahead
  • Choose menus
4 Months Ahead
  • Send formal invitations (ask about food allergies or preferences)
  • Submit personalized souvenir order (t-shirts, mugs, caps) **Remember, Experience Columbus can refer you to local vendors
  • Reserve rental equipment: tents, chairs, etc.
  • Select decorations, signs, banners
2 Months Ahead
  • Finalize schedule with activities and meals
  • Write checklist for reunion day tasks
  • Order Visitors Guides, plastic bags and giveaways from Experience Columbus
2 Weeks Before
  • Reconfirm meeting, sleeping and eating accommodations
  • Pick up materials from Experience Columbus' office, 277 W. Nationwide Blvd., Ste. 125
Reunion Weekend
  • Enjoy your time with family experiencing Columbus!