Planning a reunion in Columbus is easy. And we're here to help. Plus, all of our services are free.

We will assist you with finding hotels, local attractions and more. Contact our staff for assistance at any time and review the Reunion Planning Checklist below or in pdf form. And when the time comes, we'll provide you with Visitors Guides, Visitor Maps, plastic bags and pens.

  • Arica Billing

    Arica Billing, CTA, Sales Manager

    614-222-6118

    All markets with 10-150 rooms peak (except Ohio Associations), as well as weddings and military reunions

Reunion Planning Checklist

18-24 Months Ahead
  • Determine interest
  • Contact Experience Columbus for general information on Columbus and planning tools, such as a Tour Planner Guide and information on experiential tour options
  • Develop budget and bookkeeping system
12 Months Ahead
  • Contact Experience Columbus staff to determine how they can help you find options for hotel locations, restaurants/caterers and service providers for lanyards, t-shirts, printing and more
  • Begin to research potential hotels, restaurants, attractions and service providers
  • Set date/s
9 Months Ahead
  • Send "Save the Date" postcards or e-mails to include tentative plans, theme, approximate cost, memory book contributions and missing persons list
  • Reserve a block of hotel rooms
6 Months Ahead
  • Begin rough itinerary and schedule
  • Reserve restaurants, ballrooms, parks or other attractions
  • Reserve all service providers, such as entertainment, caterer, photographer and group transportation (tour bus)
5 Months Ahead
  • Choose menus
4 Months Ahead
  • Send formal invitations (ask about food allergies or preferences)
  • Submit personalized souvenir order (t-shirts, mugs, caps)
  • Reserve rental equipment: tents, chairs, porta toilets
  • Select decorations, signs, banners
2 Months Ahead
  • Finalize schedule with activities and meals
  • Write checklist for reunion day tasks
  • Order Visitors Guides, Visitors Maps, plastic bags and pens from Experience Columbus
2 Weeks Before
  • Reconfirm meeting, sleeping and eating accommodations
  • Pick up materials from Experience Columbus' office, 277 W. Nationwide Blvd., Ste. 125
After the Reunion
  • Reflect and evaluate -- note what worked, what didn't
  • Send thank you notes and pictures to participants
  • Send a thank you note to the hotel
  • Start planning your next reunion