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We Make It Easy

All you need to do is provide us with information about a group with which you share a personal or professional affiliation that we could host in Columbus for a meeting, convention, trade show or other event. Experience Columbus will do the research to confirm that Columbus can meet - and exceed - your group's needs. You can help by providing a letter or phone call expressing your support.

We do everything else:

  • develop bid materials
  • host the group's meeting planner for site visits to
  • book hotels and venues
  • make presentations to boards or other decision makers

Services we provide include:

Attendance Building, Publicity, And Promotion

Our goal is to make your Columbus meeting your most successful yet. Experience Columbus is your partner in ensuring strong attendance at your events with us. Here are some resources to help excite your audiences about the Columbus experience:

  • A variety of photos and videos supporting the Columbus brand are available for use in your promotional materials. Visit to view our selection of free images available for download. For specific image requests that you don’t see here, email Audrey at
  • Mayor’s welcome letter
  • Press release tips and media lists
  • Videos to create excitement about your upcoming event, including our pre-promote video and Make It Columbus video
  • Sample text to promote Columbus for your event
  • Experience Columbus logo for printed materials and website link
  • Suggestions on how to green your meeting

Referrals For Local Services

We can give customized referrals tailored to your needs, send leads, provide information and schedule a site visit for facilities and services.

  • Unique venues for special events and private dining options
  • Facilities, hotels and attractions
  • Transportation and tours
  • Speakers and entertainment
  • Caterers, event decorators and florists — or any other products and service you may need
  • Experiential tours

On-site Visitor Information

  • Visitors Guides and Visitors Maps
  • Restaurant information
  • Events calendar for local activities over your meeting dates
  • Attraction and entertainment discounts for delegates

On-Site Services

Experience Columbus can arrange for on-site personnel. Visitor Information Registration Specialists can assist with conference registration, various on-site services, and visitor information. Contact Michelle Wilson with your request.

Housing: Columbus Is Passkey-enabled

Passkey is the only group reservation system that decreases cumbersome manual processes and increases efficiency by automating the group housing process. Passkey is Internet-based and offers total control over events, real-time data, the use of one system from city-to-city, and reduced attrition exposure.

  • Accessible 24/7
  • On-demand online reporting
  • Control your event before and after cut-off
  • Complete inventory control
  • Unlimited sub-block capability

Once the meeting is booked, our award-winning Convention Services team takes over to ensure things run smoothly leading up to and during the event. Experience Columbus' certified staff provides free, services, and resources that make planning conventions and meetings in Columbus easy and enjoyable.