This post was written by Erica Coffman, owner of Erica Kay Photography, a wedding photography company, and Production Manager at UA Creative Studios, a photo and video production company and educational studio. You can connect with Erica on Facebook, Instagram and LinkedIn.

This is part two of a three-part series on event photography. You can read part one here.

Once you’ve gone through the steps we highlighted in our last post and you’ve selected your event photographer, you should include them in the planning as much as possible. Here is a list of things you should communicate to your photographer, as well as some tips for including them in the planning process.

  • The event timeline: Be sure to include major aspects of the timeline like when they can arrive to set up, when guests will begin arriving, the time of key presentations, when would be a good time to take a break, etc.
  • The shot list: This one is so important that I’ve dedicated a whole section to it. Check back on Aug. 9 for some of those must-have shots!UA Creative - Farm
  • Attire: Is your event formal or casual? What do you expect your photographer/videographer to wear?
  • Meal options: Be sure to ask your photographer/videographer if they have any dietary restrictions. If there are options for plated meals, be sure to ask them what they’d like. Not only will your photographer appreciate this gesture, but this will also allow them some time to re-energize for the remainder of the event.
  • Lighting: Let your photographer know what the environment is like and what type of lights will be used during the event. It’s also helpful for the photographer to visit the event space beforehand, if possible. Both of these things will allow your photographer to plan their equipment accordingly.

This is part two of a three-part series. Check back on Aug. 9 for the final post. If you’re interested in speaking with UA Creative about your event photography needs or if you simply have questions about the information here, don’t hesitate to reach out to!